Document Storage

Focal Point includes built-in document storage for files attached to projects, tasks, notes, trips, and reservations. This article covers what you can upload, how the parser handles receipts and reservations, and what happens when you bump up against your quota.

Quotas

• Free: 100 MB total storage, 10 MB max per file
• Premium: 10 GB total storage, 100 MB max per file

You can see current usage in Settings → Storage. The breakdown groups files by category (documents, images, attachments, receipts) so you can free up space deliberately.

Supported file types

Most common file types are accepted:

• Images: JPEG, PNG, HEIC, GIF, WebP
• Documents: PDF, DOCX, XLSX, PPTX, TXT, RTF, Markdown
• Audio: MP3, M4A, AAC, WAV
• Video: MP4, MOV (subject to file-size limit)
• Other: ZIP, CSV, JSON, and most plain-text formats

Files larger than your per-file limit are rejected at upload time with an in-app prompt to upgrade or to compress the file.

Uploading files

You can add files three ways:

• Inside the app: tap the paperclip icon on a task, note, project, or reservation and pick from your photo library, files app, or camera.
• Share extension: from any other iOS or Mac app, tap Share → Focal Point and pick a destination.
• Drag and drop on Mac.

Receipt parsing

When you add a photo of a receipt or upload a receipt PDF, Focal Point uses on-device and cloud OCR to extract the merchant, date, total, and individual line items where possible. Parsing accuracy varies by receipt type:

• Restaurant and grocery receipts are the most reliable — merchant, total, tax, and tip usually populate correctly.
• Retail receipts work, but unusual layouts (multi-column or mixed-currency) may need manual fixes.
• You can always edit any parsed field. The original image is kept alongside the parsed data so you can re-check the source.

Parsed receipts in a Trip automatically feed shared-expense tracking. In other projects, parsed receipts become attachments with searchable metadata.

Over-quota behavior and grace period

Going over your storage quota doesn't immediately delete anything. Here's the lifecycle:

1. You exceed quota. The app shows a banner. Existing files stay accessible. New uploads are blocked.
2. 30-day grace period. Everything still works. You receive reminder emails at day 7, day 14, and day 25.
3. End of grace. If you're still over quota, oldest files are removed first until you're back under your limit. Files associated with active trips and shared projects are preserved when possible — standalone attachments go first.

To free up space without losing anything: download the original files (Settings → Storage → Export), then delete them from the app. Or upgrade to Premium to raise the cap to 10 GB.

Privacy

Your files are stored in Firebase Cloud Storage and accessed only by you (and project collaborators where you've shared the file). We don't read or train models on your content. See the Privacy Policy for full details on data handling.